Are you an employer?
Do you work in a human services department?
Do you handle payroll services, whether for one business or many?
Has your business registered to use the free Social Security Business Services Online (BSO) yet?
Register now, then verify employee Social Security numbers online and be ready to transmit your 2014 W-2 information electronically. As long as you register in time to meet your W-2 reporting deadlines, there is not a firm BSO registration deadline. You have an extended deadline when using this electronic W-2 reporting. Register now and be ready.
To use Business Services Online, you or the appropriate people from your firm must register. Registration instructions are at www.socialsecurity.gov/employer/ in the Handbooks, Tutorial & Videos section.
Registration is not difficult. As one of several security measures, those registering are asked for the business EIN number as well as their own name, Social Security number, and other information. A User ID and PIN is created for each person registering, not just one for the business.
BSO provides two methods to electronically transmit W-2s. Your business can create and transmit a data file from your existing payroll software or use a Social Security provided W-2 template (W-2 Online). You can print copies suitable for distribution to employees with the SSA W-2 template.
When you hire a new employee, use the Social Security number verification service (SSNVS) as part of your routine payroll process. Doing this avoids having incorrect employee Social Security numbers, saving your business additional work especially if the person is only a temporary hire. With SSNVS, you can immediately verify the SSN of new employees. If there is a verification problem, the new hire should contact Social Security to resolve it.
SSNVS verifies that the employee name and provided SSN match Social Security records. It does not provide work authorization information.
Have a question about Business Services Online? Ask.