Q: Everyone at work calls me Bill rather than my formal name of William. I just received my W-2 form and it used Bill. Will this be a problem since my Social Security card shows my name as William?
A: This will not be a problem but it is strongly recommended that both your Social Security number (SSN) card and W-2 form use your legal name.
Although popular nicknames such as Bill for William will match to Social Security records, you should bring this to the attention of your employer immediately for correction. W-2 forms should also be reviewed to be sure your SSN is correctly shown, with your employer immediately told of any problems.
If reversed, with your name correct on your W-2 form but not your Social Security card, you should correct your SSN record very soon. Whether for marriage, divorce or other reason, make sure you change your name with Social Security as well as with your employer. A mismatch could delay your tax refund and cause problems with your Social Security benefits in the future.
Name changes and all other Social Security number actions are provided at no charge by Social Security. See http://www.socialsecurity.gov/ssnumber/ for instructions.
Employers: You can still register for Social Security Business Services Online (BSO) to transmit your 2013 W-2 information electronically. Registration instructions are in the BSO Handbooks, Tutorial & Videos section. For additional assistance, call the employer support phone number.